| Overview: |
| The Allen Group is looking for a meticulous Document Controls Specialist to provide document controls and administrative assistant support at a project site office. The working environment may be noisy and dusty or otherwise less comfortable than other office environments. The applicant must be physically able to move and lift boxes weighing up to 20 pounds. This position requires work to be done in person and onsite. |
| Exposure to administrative or document control applications on multiple concurrent construction contracts is preferred. |
| Requirements: |
- Excellent computer skills and ability to learn software quickly with demonstrated capability in:
- Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Email (Gmail, Microsoft Outlook, Gmail)
- Document control software (such as Procore, AutoDesk, WongCMS)
- Adobe Acrobat Pro
- Excellent organizational and administrative skills
- Ability to manage multiple tasks simultaneously and take initiative
- Strong written and verbal communication skills
- Ability to work well under pressure with multiple project participants, and to meet deadlines
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| Primary Responsibilities (other duties may be assigned): |
| Document control functions: |
- Organizing, maintaining, and managing paper and electronic filing systems
- Processing and distributing incoming and outgoing correspondence
- Electronic document control data entry for letters, transmittals, technical submittals, Requests for Information, and other documents
- Labeling and archiving aging files
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| Office administration functions: |
- Supporting document preparation (correspondence, reports, etc.)
- Ordering, managing, and maintaining office consumable supplies
- Managing copier services and ordering supplies
- Keeping expense records
- Answering phones
- Arranging meetings and keeping meeting minutes
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